Before you start
Put the right records and roles in place.
Your chart of accounts must be adopted first: the shipped national chart arrives with every account inactive, so activate the accounts you use and add your own analytical leaf accounts in Chart of Accounts. Only leaf accounts take postings; synthetic groups never appear in the line pickers.
Documented sequence
From memorial order to final posting.
Each stage identifies the action, handoff, or record change that moves the work forward.
- 01
Write the entry — Accountant
Open Journal Entries, fill the date, company, an optional reason and the source document's number and date, and save it as DRAFT. Give each line exactly one of debit or credit; the footer keeps the running totals.
- 02
Post or reject — Accountant
The Post task appears in the Accountant group's Inbox and on the entry. Post succeeds only if the entry balances and has at least one line; the entry then becomes POSTED and receives its JE number.
- 03
Correct with a storno — Accountant
A POSTED entry cannot be edited or deleted. Corrections are new entries in the red-storno convention: the same lines with negative amounts on the same sides, linked to the original through the Storno reference.
Connected work
Carry the record into the next decision.
Related features and workflows reuse the same business records instead of asking teams to rebuild the context.
There is no Reverse button on a posted entry yet: a manual storno is written by hand, with its Storno reference set to the original.
A starting point, not a fixed package
Fit the ledger to your chart and routines.
Accounts are activated and extended in Chart of Accounts, entry reasons can be extended from the picker, and recurring orders are saved as entry templates. The Journal Entry series counter can be set under Settings → Document Numbering. Further changes can be scoped as a Custom adaptation.
Try BusinessIntentsDecision-stage answers
Post a manual journal entry FAQs
What stops an unbalanced entry from being posted?
The Post step checks that debits equal credits and that the entry has at least one line. If either check fails, the task is refused and the entry stays DRAFT until you fix the lines.
What happens when a posted sales invoice is voided?
Its red storno appears by itself as a new DRAFT entry with negated lines, linked to the reversed entry and waiting in the Inbox with the same Post task. If the invoice was never posted, voiding it creates nothing.
Can I reuse recurring entries such as rent or bank fees?
Yes. Save the entry as a template under Entry Templates and use Create Entry on it. The header is prefilled; for now the lines are added again on the new draft.
Which entries count in the reports?
Only POSTED entries count in the Trial Balance and the counterparty balance reports. Rejecting the Post task cancels an entry (CANCELLED) instead of posting it.
Review the real workflow
Post a first journal entry against your own chart of accounts.
Use a real record or transaction to compare the documented flow with the way your team works today.