Maintain vacation entitlements
Yearly entitlements per employee, pro-rated, with a two-year carry-over by default and optional monthly accrual.
Open the workflowHR in BusinessIntents
One employee record behind leave, pay, claims, and time.
The employee record, with manager, hire date, prior experience, and bank details, drives vacation entitlements, payroll, expense claims, and project timesheets. The same record links the person to their login, so their Personal workspace shows only their own requests, claims, timesheets, and payslips.
Daily work
The HR workflows, step by step.
Each card opens the documented workflow with its statuses, actions, and responsible groups.
Request vacation
Employees request full days or a half day, and an insufficient paid-leave balance is flagged before any approval task is created.
Open the workflowRun monthly payroll
Salary assignments with history, bonuses and deductions, and a payroll run that the Approver group posts.
Open the workflowClaim an expense
Employees submit claims, the Approver group approves or rejects them, and the Payer group reimburses them.
Open the workflowFill in a timesheet
Monthly timesheets are pre-filled for active projects, and employees submit them to the Manager group for approval.
Open the workflowKeep employee records
Employees are deactivated rather than deleted, so their history stays intact.
Review employeesHandoffs
Where HR work goes next.
People records feed pay, billing, and reimbursement without being entered twice.
Leave to payroll
Approved sick, unpaid, and parental leave prorates pay in the payroll run.
See the handoffTimesheets to billing
An approved project month generates a draft sales invoice with one line per employee.
See the handoffExpenses to finance
An approved expense claim creates a draft journal entry and waits for the Payer group to reimburse it.
See the handoffRoles and approvals
The HR roles and what each one does.
Group names are those shipped with the product. One person can hold several groups; your administrator decides who belongs to each.
Employee
Requests vacation, claims expenses, fills in timesheets, and reads their payslips, only their own, in the Personal workspace.
Manager
Approves or rejects vacation requests and timesheets from the Inbox.
HR and back office
Maintains employee records and vacation entitlements and can see and correct everyone's expense claims.
Payroll officer
Maintains salary assignments and payroll entries and creates the monthly payroll run.
Approver and Payer
The Approver group posts payroll runs and approves expense claims; the Payer group reimburses approved claims.
Privacy of personal data
Other employees' pay, balances, and timesheet rates are never shown in the Personal workspace. The national ID is kept off list tables, but anyone allowed to open an employee record can see it.
Continue the evaluation
Continue with the details.
Module references, data entry for employees, and commercial terms for HR teams.
Detailed records
Payroll module
Salary assignments, entries, runs, payslips, and declarations.
Open page →LeaveVacations
Entitlements, requests, approval, and balances.
Open page →Shared modelHow it works
Workspaces, the Inbox, approvals, and entering data for employees.
Open page →CommercialPricing
Free Demo, Standard at €10 per user per month, or Custom.
Open page →Decision-stage questions
Common HR questions.
Which BusinessIntents areas are relevant to HR and people teams?
Employees, vacation entitlements and requests, payroll and payslips, expense claims, project timesheets, and the Personal workspace for every employee.
What does an employee see?
Only their own vacation requests and balances, expense claims, timesheets, and payslips. Timesheet rates and amounts are hidden from employees.
Which payroll rules are supported?
Payroll follows the Bulgarian scheme, including the seniority bonus, employer-paid sick days, contributions, tax, and the Д1 and Д6 declaration files. Verify the rules against the current year's legislation before your first live payroll.
Can HR enter data for an employee?
Yes. An administrator can use Enter data as… to open an employee's Personal workspace; entries are recorded in the employee's name while the log keeps the administrator's.
What access should HR users receive?
Employees work in the Personal workspace, line managers join the Manager group, and HR and payroll staff work in the application workspace. Posting payroll and approving expenses belong to the Approver group.
Next step
Follow one employee request from submission to payroll.
Bring a real leave, expense, or timesheet case to a workflow review and see who approves each step.
Questions about fit for your HR team? Write to office@codbex.com.